IPOL Copyedit Instructions

The copyediting stage improves flow, clarity, grammar, wording, and formatting of the article. It is not supposed to change its scientific content, but can change the way this content is expressed or organized. It represents the last chance for the author to make any substantial changes to the article.

Copyediting is performed by the authors on requests from the editor in charge of the submission, after the final decision to accept the article.


There is no formal copyediting procedure for the demos yet, but the editor should:

The code for this demo must be uploaded to OJS (in Supplementary Files); the editor can also ask for a reset of the demo archive (in case the demo has substantially changed) by a mail to tech@ipol.im.


There is no formal copyediting procedure for the source code yet, but the editor should verify that it follows the Software Guidelines.

The code for this demo must be uploaded to OJS (in Supplementary Files). Note that unlike the demo, the software is published as part of the article and will not be easily modified after publication.


The manuscript is copyedited via OJS, where files and messages are exchanged. After a submission has been accepted, the copyediting process is initiated from the Editor Decision section, REVIEW page in OJS. The editor chooses the version to work on (the latest reviewed one) among author versions and editor versions, and validate with Send to Copyediting. This file is now available in section Copyediting, page EDITING, and the manuscript is processed in three steps:

  1. Initial Copyedit
    The editor checks the PDF manuscript accepted by the reviewers and annotates it to ask for corrections of the flow, grammar, wording, and formatting. Then the editor uploads the annotated document to OJS (in Copyediting / Step 1), larks the work as COMPLETE and notifies the authors.
  2. Author Copyedit
    Authors read the editor comments, modify their manuscript as appropriate, and upload to OJS the revised PDF document (in Copyediting / Step 2) and the LaTeX sources (in Supplementary Files).
  3. Final Copyedit
    The editor checks that the PDF document from Step 2 has been modified as requested in Step 1. If some corrections are still needed, the editor can add new notes to this document and return to Step 1 (Initial Copyedit). If the document from Step 2 is satisfying, the editor uploads this file in OJS (in Copyediting / Step 3 and in the Layout section) and asks the layout editor to produce the final files, following the layout editing instructions.

Editors and authors communicate via notes inserted in the PDF document; we suggest this formatting:

Editors not willling to use PDF notes can write a copyediting report with the list of their notes with page and paragraph numbers, and upload it to OJS in place of the annotated PDF.

Copyediting items are detailed hereafter.

Spelling, Style and Content


Images, Figures and Tables


Two reference books are recommended for IPOL papers:

For comments on the general writing style refer to